West Virginia Writers Conference Attendee Checklist 2022

A handy checklist for attendees of the upcoming West Virginia Writers Summer Conference (June 10-12 , 2022, at Cedar Lakes Conference Center in Ripley, WV.)

  1. If you've never been to the conference, check out the Conference First Timers Guide for some handy tips.
  2. Remember to bring material to pin to the Writers Wall, be it poetry or proseRemember to NOT put your name on the Writers Wall material.
  3. Remember to bring material to read in the People's Choice competitions on Friday or Saturday, be it poetry or prose.
  4. Remember that name badges are required in order to attend workshops, so that will help in knowing who people are in all the activities.
  5. Remember to bring something to donate to the silent auction. People have brought books, crafts, jewelry, art, sculpture and many other kinds of things. If it looks interesting, chances are it will do well. If you don't have something already, maybe ask a local business to donate something. WV Writers can send them a tax receipt.
  6. Remember to bring a food item or drink item for the Reception Table in the Main Hall. This can be something home baked or store bought, like cookies, candy bar minis, doughnuts, or, God help us, something healthy like fruit. Chips, not so good. Likewise for drinks, a 12 pack of canned soft drinks or water is greatly appreciated. We'll have coffee and fruit/veggie trays on hand, but if you have healthy food you'd like to bring, that's always appreciated too. We like to have enough food and drinks on hand so there are refreshments throughout the weekend, so if everyone brings a food item and a drink item, we'll be good to go.
  7. If you have a cooler and ice you can loan us for the weekend please do bring it. We use them to keep the refreshment drinks cold.
  8. Check out the finalized schedule online for the latest changes, so you can plan your days accordingly.  (Schedule to be posted.)
  9. Remember to bring a hoodie, sweater or something warm to pull on, as it does get nippy at night. Similarly, a rain coat or umbrella would be good, as traditionally there is an annual torrential downpour at some point.

Conference First Timer Guidelines 2022

As a service to first time attendees or potential attendees of WV Writers Summer Conference, this document is being provided as a guide to planning your conference experience. There are answers to frequently asked questions below...

  • If you plan to stay overnight, be sure to fill out the separate Cedar Lakes form, as well. You'll also need to fill it out if you plan to eat meals there, which we recommend, because it's hard to get out to a restaurant and back without missing a workshop or two.
  • Upon arrival at the conference, please stop at the Cedar Lakes office when you first enter the grounds. The office is the first building on your right as you enter. You'll get your meal tickets (more like a typed sheet of paper) and your room keys. DO NOT LOSE YOUR MEAL TICKET.
  • Ask the Cedar Lakes staff to point out the Assembly Hall to you.  They can also provide a map as well. Come there next.  It's all new and all renovated.  (It still has that New Assembly Hall Smell.)
  • Check in at the registration table.  If you have pre-registered and prepaid in full, there is usually a "quick line" you can jump to and simply check your name off the list, grab your name tag and goody bag, and head to step three. If you still need to register, that's fine too. We accept cash, checks, and can now accept credit cards via Square Up at the registration desk or bookstore.  (Cedar Lakes can accept credit cards for room and meals).
  • Stop by the reception table for a cold (or hot) drink and a snack.
  • For 2022, the the Writer's Wall competition has returned to the Assembly Hall.  For the Writer's Wall, participants can bring in a one page piece of poetry and/or prose to anonymously post to the wall (which means, naturally, that your name must not appear on it). There will be a sign up book and an intern to help with the process, assigning each entry a number which conference attendees will be able to vote for using the ballot slip in their goodie bags. The winners will be announced at the Awards Banquet on Saturday night.
  • Similarly, there will be five total sessions of People's Choice, with prose and poetry sessions on Friday evening and prose, poetry and youth sessions on Saturday. During People's Choice, attendees are invited to read a piece of their own work that must come in at under 5 minutes in length. After all the pieces are read, ballots will be passed out for fellow readers and other attendees to vote on their favorite pieces. Winners will be announced at the Awards Banquet on Saturday night.
  • You don't have to register for the individual workshops in advance. Just pick them as you go. Some people find that it's easier to print out the schedule (or use the one given to you at registration, which will be the most accurate) and then highlight two classes each session that you're interested in. Then, when the time arrives, you can pick between the two. Some people like to have a "back up class" in case one is overcrowded, or in case you find yourself enjoying a particular track so much that you want to stick with it (poetry vs. non-fiction, for example). We would recommend that you take at least one class outside of your chosen genre; not just for the broadened experience, but because you might find inspiration or a particular nugget of writing wisdom that you can apply to what you're working on. For example, if you write fiction, take a poetry workshop or a nonfiction editing workshop, which can help with your craft.
  • Be sure to dress light but bring a sweater and an umbrella. It’s not uncommon for it to rain very hard on at least one of the conference days. The classrooms can also be hot. Be sure to wear shoes that are comfortable for walking, not only for walking to and from the dining hall but for taking strolls around the grounds of Cedar Lakes.  Oh, and open toed shoes can be sort of iffy, for there is a great deal of goose poo to be found in certain parts near the lakes.
  • We also hope you're planning to attend the banquet and stick around for entertainment in the Assembly Hall on Saturday evening!

WV Writers Contest F.A.Q. #9

Continuing the series of Frequently Asked Questions about the West Virginia Writers, Inc., Annual Writing CompetitionsTo see all of the questions, please click HERE.

QUESTION:  Your contest rules state that entries should be stapled or paperclipped. With the screenplay category, which accepts up to a 30-page sample. Are writers able to submit a script that's conventionally bound, using metal brads to fasten three-hole-punched pages at top and bottom? Please let me know if the readers have a preference.

ANSWER:  The binding you write of would be just fine.  The WVW contest rules used to be real picky about the binding on stage plays and screenplays, but larger manuscripts definitely need a bit more to them than a staple or a paperclip.  (In 2013, we received a full length screenplay sandwiched between two 8.5" x 11" planks of plywood and that clued us in to what might have caused binding problems in the past.  These days, brads or a slim clear document holder are happily accepted.

 

WV Writers Contest F.A.Q. #46

Continuing the series of Frequently Asked Questions about the West Virginia Writers, Inc., Annual Writing Competitions.  To see all of the questions, please click HERE.

QUESTION: Is there an address where one can send the submission fees? Don’t have a credit card or use of Pay-pal, but would like to enter several of the contests. How do I pay the fees?

ANSWER: If you enter the contest by mail, you can send a check for submission fees. Just download the contest entry form you need from our CONTEST PAGE (either the Adult Contest Form or New Mountain Voices Student Contest form) and follow the instructions.  The address to send submissions to is on each form.   Find them at... http://wvwriters.org/home/annual-writing-contest/

 

WV Writers Contest F.A.Q. #45

Continuing the series of Frequently Asked Questions about the West Virginia Writers, Inc., Annual Writing Competitions.  To see all of the questions, please click HERE.

QUESTION: I have about a dozen poems in a group, written over the past 40 years. Must I send $15 for each or will the $15 fee cover them all?

ANSWER:  While we have offered a chapbook or collection category for poetry in the past, we are not in 2022.  For this year, we have a poetry category which covers short poetry and long poetry, which we have previously separated.

WV Writers Contest F.A.Q.#44

Continuing the series of Frequently Asked Questions about the West Virginia Writers, Inc., Annual Writing Competitions.  To see all of the questions, please click HERE.

QUESTION:  My fellow writers in my writers group suggested I submit my screenplay. Do you have a category for the 2022 contest?

ANSWER:  Indeed we do!  We take screenplays every other year in a round robin fashion with stage plays and and 2022 is the year for the screenplay category, named in memory of Joe McCabe, a beloved playwright from Martinsburg.

 

WV Writers Contest F.A.Q. #43

Continuing the series of Frequently Asked Questions about the West Virginia Writers, Inc., Annual Writing CompetitionsTo see all of the questions, please click HERE.

QUESTION:  For the poetry entries, does one poem equal one entry?

ANSWER:  For our Poetry and Emerging Writers Poetry categories, this is correct.  One poem per entry fee.

WV Writers Contest F.A.Q.#42

Continuing the series of Frequently Asked Questions about the West Virginia Writers, Inc., Annual Writing Competitions.  To see all the questions, please click HERE.

QUESTION:  I would like to submit to the contest, but I have taken an online class from the judge of the category I want to submit to.  I've made lots of changes to the manuscript, but I'm afraid they still might recognize my work.  Should I still submit?

ANSWER: This is a tough one, but in this case we would recommend you do not submit if there is any possible chance a judge might be familiar with your work already.  The WV Writers contest is judged blindly, so that the judges are never provided the names of the authors whose work has been submitted to them.  The only possible way for them to know who has written a piece is if they recognize it as something they have read before.  We pick judges from out of state to help minimize the chances of this happening, but with prevalence of online writing workshops, the chances can increase.  For this reason, we give our judges strict instructions that if they recognize a piece of writing and realize the identity of its author, they are to disqualify that work from consideration.

If you think there is even a possibility that one of our judges might recognize your work, we ask that you save that work for submission next year when a different judge will be assigned to that category.

This has happened in the past and it created one of the rare situations in which we had to disqualify the entry.

WV Writers Contest F.A.Q. #41

Continuing the series of Frequently Asked Questions about the West Virginia Writers, Inc., Annual Writing CompetitionsTo see all of the questions, please click HERE.

QUESTION: Will the judges pick a subset of the best Book-Length entries and then request the full manuscripts to complete the judging or do they make their decision solely on the submitted excerpts?

ANSWER:  The judge will base their decisions solely on the excerpts and synopses.

WV Writers Contest F.A.Q. #40

Continuing the series of Frequently Asked Questions about the West Virginia Writers, Inc., Annual Writing CompetitionsTo see all of the questions, please click HERE.

QUESTION: For the New Mountain Voices contest, would it be okay if the entry was a little over the 2,000 word limit?  Like, say about 300 words or so over the limit? Or is it a strict limit?

ANSWER:  No, I'm afraid not.  The contest has a strict word limit.  We don't count the title, the contest category and word count in the corner of the front page, nor the "the end," but everything in between is strict to the number.